We’ve been talking for years about going paperless – in fact digitising our workplaces has become standard practice, with some further along the route than others, but with all of us aware of the importance and inevitability of this process.   His Highness Sheikh Hamdan bin Mohammed bin Rashid Al Maktoum, Crown Prince of Dubai and Chairman of the Dubai Executive Council, initiated the 3-year countdown for implementing the Dubai Paperless Strategy, announcing the launch of the first two fully digital and paperless journeys on ‘DubaiNow’ application, during a visit to the Smart Dubai headquarters on 6th, February, 2019.   The final step in this absolutely necessary process is taking your signatures online – creating electronic signatures in place of those created with ink - and thus reducing the need for additional paper documents and increasing productivity and ultimately profit.   There are multiple benefits to electronic signatures: They enable [...]

If you follow our blog and social media, you’ll see that we talk a lot about the future of tech, particularly in regards to the office environment. Last month’s post provided a checklist for a productive 2019, and this month we wanted to share our thoughts on some of the major trends you need to be thinking about incorporating into your business strategy this year if you’re not already: Artificial Intelligence (AI) You can’t pick up a business magazine, or attend any conference, without being bombarded with AI nowadays – and it’s for good reason. Artificial intelligence is revolutionising the way that we work, and whilst the future robotic workforce may be the focus dominating media and conference agendas, Artificial Intelligence has many more subtle applications in the workplace. If you’re not exploring AI options for office and production print workflows, determining document layouts, automating distribution lists and allowing hardware to [...]

The New Year has started, the festivities have finally finished and everyone is back from their winter break.  As work pressure and demands start to build up again, now is the time to make sure your business and team are in the best position possible for a strong 2019. Take a look at our checklist below to make sure you have covered all bases while you still have the headspace! Improve your office space for the New Year Add some plants and some nice artwork; think about having your branding refreshed and visible. Invest in decent office supplies and maybe some new office equipment – a new printer, a new multi-function device, office furniture or stationary can really help to brighten things up. Clean your existing equipment When was the last time you cleaned your printer, MFD or phones properly, beyond a simple desktop dust? Look online for instructions on [...]

Did you know there are apps in the office that allow you to professionally scan, to convert formats of documents, to translate, to print, to compare documents, to securely share sensitive information, to create audible files, to request services and order supplies, to process invoices and receipts, and to communicate with each other? As we become more and more reliant on our mobile phones for life and business, it’s refreshing to discover new apps that help us to become more productive and efficient in the office or from wherever we choose to be.  But what if these were all conveniently located in one place, saving us from having to search for apps we may not even know we need yet?? The Xerox App Gallery is continually updated with the latest apps – including those from third parties. Not only that but you can create your own custom app gallery, adding [...]

Despite our thirst for progress, development and intelligent business, the majority of organisations still rely heavily on manual repetitive tasks that have huge potential for costly errors. If you work in finance, logistics, insurance, accounting or manufacturing, you’ll know exactly what we mean. You’ll no doubt have employees whose only focus is (you hope!) accurate and timely scheduling, tracking, ordering, invoicing, accounting, and processing of various documents and claims – the basic collecting, reviewing and inputting of information between systems. We don’t need to tell you that these day-to-day manual processes are inefficient and massively impact your business – whether from reduced productivity, data entry errors and corrections, inconsistencies in workflows, slow customer response times, or purely because of the dependence on costly human capital, outsourcing or non-compliant processes. You’re also probably well aware that ‘Robotic Process Automation’, through systems such as Kofax Kapow, is key to resolving these inefficiencies [...]

We can’t get enough of Artificial Intelligence (AI)– it’s everywhere you look and forms part of every business conversation lately.  Have you also noticed how it’s influence and relevance is growing? It’s probably even more widespread and established in our lives than we realise, however we’re still not using it to its fullest advantage in the workplace. The Internet is such a mammoth beast, we have a huge wealth of information and experience at our fingertips, but do we use this data to its fullest potential – do we even try? Whether this is for research purposes, for strategy evolution and business development, to monitor the competition, or simply to manage your operations and customer experience, data can play a huge role in optimising business. However, with so much information so readily available, it can be a little overwhelming trying to acquire and integrate data, and when you start factoring [...]

With the recent introduction of GDPR (General Data Protection Regulations) in the European Union, there has been a lot of focus on data privacy and security. And it’s not just about data collection, it’s about what information you keep, how you access it, where you keep it, how you share it, how you delete it, how you process it, and how you move/transfer/edit it. With this in mind, many companies have been performing audits of their devices and software to ensure that this data is protected, and audits on the data itself to see if the information is necessary. These new regulations, and the resulting focus of consumers on their data privacy and protection, combined with the resurgence of global security threats, and high profile instances of cyber hacking and corporate data breaches, have meant that we are all looking for added protection and support from our devices and software. [...]