The New Year has started, the festivities have finally finished and everyone is back from their winter break. As work pressure and demands start to build up again, now is the time to make sure your business and team are in the best position possible for a strong 2019.
Take a look at our checklist below to make sure you have covered all bases while you still have the headspace!
Improve your office space for the New Year
Add some plants and some nice artwork; think about having your branding refreshed and visible. Invest in decent office supplies and maybe some new office equipment – a new printer, a new multi-function device, office furniture or stationary can really help to brighten things up.
Clean your existing equipment
When was the last time you cleaned your printer, MFD or phones properly, beyond a simple desktop dust? Look online for instructions on how to properly clean the equipment your office relies on, and think about getting a deep clean of the office space itself too.
Get organised now, check your office supplies and make sure you have a well-stocked cupboard of paper, ink, toner and stationary.
Check your machines for any firmware updates or new drivers. If you have a Xerox machine, these can be found on the Drivers and Downloads page.
Thank your team
If you didn’t get a chance over the festive season, take the time now as the year starts to thank your colleagues and clients for their support – acknowledge their value and show your appreciation,
Move to the cloud
Get your files in order and stay organised with cloud-based storage such as BlackBerry Workspaces, OneDrive, Google Docs or even Dropbox for your personal files, and make sure your teams all use the same system.
Automate your workflows
Invest in a web-capture solution to streamline the scanning-to-web process. Develop automated workflows to scan, route and store data only in the pre-approved folders and cloud storage systems that you choose.
Review your digital security
With cyber crime becoming so prevalent, review your organisation’s security. Create a cyber security policy and train your team on it. Use password management software and back up data securely in the cloud. Review the security levels of your network-connected printers, and the accessibility of important documentation.
Imagine how much more productive you and your teams could be with these simple office productivity hacks. If you’re interested in finding out more, please reach out to one of the Xeratek team. Wishing you all a very Productive and Prosperous 2019!